GADSDEN COUNTY

TOURIST DEVELOPMENT COUNCIL

MINUTES FOR

Monday, July 18, 2016

Regular Meeting: 3:30 pm

Present:

Keith Dowdell, Vice – Chair

Lee Garner-excused absence

Joe Munroe

Jeff DuBree

Brenda Holt

Matt Thro

Carolyn Ford

Peter Patel, Chair of TDC –excused absent

Clarence Jackson-resigned

Joe Bouch, Chisano

Sonya Burns, TDC Administrative Assistant

Allara Gutcher, Director – Planning and Community Development

Attorney David Weiss

Marcella Blocker, Deputy Clerk

1.	Pledge of Allegiance/Roll Call  Chair Dowdell called the meeting to order at 3:36 p.m. Holt/Munroe 5-0
2.	Amendments to and Approval of the Agenda
3.	General Business
	a.  Approval of Minutes (June 2016)  Ford/Munroe 5-0
	b. Budget Discussion/Approval  Sonya Burns explained in packet was Budget Proposal and needed recommendation for presentation to BOCC. Jeff DuBree asked what was done in past for Art Center $6,000 would lik Joe said TDC had memberships in other organizations Sonya said Visit florida was Holt said against giving $ to Chamber and looking at accountability Matt Thro appeared at this time She said there had to be accountability Jeff was under impression was for economic development and wanted to show some type of support Holt said getting $40 for small business and could use the other $40 for that Jeff said hard to measure when they were taking calls on daily basis Ms. Ford said that was question she had-if they did give $ to Chamber it should be in category and them be accountable. Matt Thro said with RiverWay South had done marketing effort to join, was on Chamber board Joe asked what FADMO-Florida Association Destination ?? Keith said need to get Chamber to request $.  David appeared at June meeting and requested $5,000, Sonya said in past only gave $2,500 FADMO offer conference every year if anyone wanted to attend Holt said she was wondering about others and if getting advertisement, should see increase in numbers.  With Board, no-one serves on Chamber and have no say-so how $ spent—putting more $ into it does not make sense-make line item until accountability in place Joe said should get what get in return for $ Dowdell asked if any way for Chamber to do presentation-if any money in budget that could be allocated Sonya said really needed to get budget approved today Jeff Price said they could put $ in for 2017 and if don’t spend it-will be there Carolyn Ford said if go into membership, gives them one-up and was a conflict of interest-they should present proposal and tell Board what they are going to do. David Weiss said with respect for legal standing of conflict of interest-by sitting on board does not make conflict of interest-have to receive financial support personally Keith said earlier this year City of Quincy appeared and asked for money, David told him he had to abstain & explained Keith said what David said if he did not receive Jeff made motion to add line for support to Chamber up to $2,000, hear presentation once more & if do, they appear quarterly and give report of what tourism they have brought $ to county Holt said she disagreed with attorney on voting issue and asked they not put $ in name of Chamber but set aside and felt it would send message out of what they were going to do. Keith asked if any line item they could pull $ from Jeff Price said could add line under books/publication/subscription for “Others” Matt said was already line Keith said budget before them not balanced-could it be approved-yes Matt said budgeted in past Keith said question is add $3,000 or Jeff said they had Quincy Music and Gadsden Arts under ? would Chamber fall under same category? Carolyn said she thought she understood what Jeff was saying-under wrong category- Keith asked if $2,000-$2,500 for membership-David came before Board in June meeting and asked them for $5,000 and Board was going to vote but Mr. Garner had to leave and lost the quorum Matt said appeared had $12, Motion to pull $6 and put in Other column and add $? David said Chamber did not fit in category since it referenced Statute Sonya asked for clarification Jeff said $12,000 was actually personnel Keith asked if adding line item for Other under books Carolyn asked if had any continuances at all-if any flexibility-Jeff Price said had $90,000 budgeted for marketing Matt asked if $90,000 was allocated-Mr. Bouch said was not allocated yet. Keith said to make decision if going to add line item and how much money was to go in it. Brenda said for moving it but where would $ come from Keith asked for motion Carolyn said still stuck on membership-put Jeff Price said open account “ ReContingency” Carolyn moved to set up line item “Reserved for contingency” and move $10,000 from reserved/Joe second 6-0 Matt approve budget recommendation/Joe second 6-0
	c. Approval of Task Orders  Joe Bouch appeared before the Board.  Will cover final advertising-will be in Florida ?-covered for August and September and was here if any questions.  Activity on Facebook, Google real good Keith asked Holt motion to approve/Joe 6-0
	d. Approval /Award of RFQ No. 16-16 Marketing Services  Sonya said contract would be ending soon-put out RFQ and only received 1 back-Sonya said they were asking to approve RFQ to present to BOCC Joe recommendation to accept/Ford second 5-0 Matt asked for dashboard at every meeting of ongoing David said thought motion was for next fiscal year and asked if wanted to include extensions David said last was for 1 year and 1 year extension; now Holt said if did same as last year but what happened if  Holt said would have to hammer out terms, whether if year to year Matt asked if direction they give now be the direction of contract? Matt motion to give three years 6-0
	e. Review Events Committee Appointment   With resignation of Clarence Jackson leave void of review-several have submitted application and only one to date that qualifies was Jerrod Holton Need to appoint someone to review committee Holt nominated Carolyn Ford-Carolyn asked who on now/Keith second  6-0 Jeff nominated Joe as Alternate/ Matt second 6-0 Jeff said would like to see more interest from people that would benefit from tourism-lot of great minds on board now
4.	Items of Discussion from Council Members (no vote items)  Joe said found out Quincy Mainstreet application for $50,000 for expanded district of historical approved and Ford said not lot of information getting out-Joe and her involved in art culture and historical aspect of county-$15,000 grant and part for revitalization and for next 3-4 months will be going out and see how people think  Carolyn said needed to develop downtown Brenda thanked everyone-closing business, brothers were helping, 2 passed away and 1 had leg amputated and appreciated everyone. Mr. Valentine will be present Wednesday to give information regarding fishing tournament. Brenda said on  Thursday will be in Los Angeles-appointed to rural caucus   Carolyn said rural economic development summit in Orlando in September- Sonya said would  have to see how ties into tourism and see if funds to pay for Keith said City of Quincy looking at property where old Kelly Jr. used to be to use for downtown functions
5.	Public Comments
6.	Adjournment  Motion adjourned 4:57